Job Title: Data Specialist
Department: SCHOOL SITE CLUB
Reports to: Club Director
FLSA Status: Non-Exempt
Function: Under the direct supervision of the Club Director, the Data Specialist has the general responsibility of entering Membership information and keeping membership files up to date and organized.
PRIMARY RESPONSIBILITIES AND ACTIVITIES: (not all-inclusive)
- Working knowledge of basic clerical duties.
- Demonstrates verbal and written communication skills.
- Prepares, Compiles and Sorts Documents for data entry.
- Check source documents for accuracy.
- Verify data and correct data where necessary.
- Enter data from source documents into prescribed computer database, files and forms.
- Store completed documents in locked filing cabinet in designated location.
- Demonstrates ability and aptitude in the decision making process.
- Maintains general files, including permanent membership files and membership data.
- Ensures that accurate membership, program and attendance records are being kept accurate and input into database.
- Responsible for the daily clean-up of front counter area.
- The entire registration process for all members (you are the lead of all registration- any exceptions regarding registration will only be authorized by the Club Director)
- Key registration times: Annual Membership (January), Summer Registration, Extended Teen Registration (starting the fall of 2016), Fall Registration and ongoing registration for available openings.
- Maintain scholarship list (150 openings for scholarship members must attend for at least 3 days a week) and documentation (note: parents may email or fax documentation to you)
- Maintaining the waiting list and waiting list files. Each week the waiting list must be updated on the computer. This list must be submitted to Club Director by the last day of each month for reporting purposes for county grants.
- Completing all data entry for new members and maintain data for current members. Any updates to the files and NFOCUS system. All member change forms must be submitted, entered and then filed.
- Make sure that any incomplete applications and what is needed to complete them so you can get the