Financial Analyst, Societies at University of Waterloo in Waterloo, Ontario, Canada

Financial Analyst, Societies at University of WaterlooWaterloo, Ontario, Canada — full-time

Overview

The Financial Analyst – Societies is accountable for the provision of essential financial information and internal controls related to the Societies, Orientation and Student Refugee Program funds. The incumbent is also responsible for the integrity of financial processes and practices amongst all 10+ Societies to ensure conformity with GAAP (generally accepted accounting principles), and WUSA policies, guidelines and practices. Accountable to the Financial Officer, the Financial Analyst – Societies also works closely with the Financial Systems Specialist and Accountant.

Responsibilities

Financial Management and Internal Control

Maintains an overall picture of Society, Orientation and Student Refugee Program financial performance (10+ Societies and ~$1M annual revenues/budgets each)
Provides leadership, co-ordination and management of Society financial statements, annual budgets, annual year-end reports and financial position
Prepare monthly financial reports for each Society, analyzing results and discussing with Society representatives
Review and monitor inventory tracking and recording systems to ensure accuracy, recommending improvements where appropriate
Manage Societies’ capital asset accounting treatment and internal controls, including compliance and audit, classification of capital assets and application of depreciation schedules and their impact on financial planning and budgeting
Ensure complete and accurate records are maintained by monitoring expenditures and commitments against budgets
Identify gaps in internal controls, suggest and implement improvements, and establish new financial structures and processes to ensure that activity is properly managed and reported on, and appropriate stewardship of funds is maintained
Accurate and appropriate assessment and recording of HST and rebates taken
Ensure that all WUSA and Society financial/accounting obligations are completed on schedule and in compliance with the Societies Agreement
Provide oversight and conduct periodic audits on all cash handling and point of sale procedures throughout all Societies to ensure fiscal accountability
Review reimbursement requests to ensure accuracy, compliance, eligibility, appropriate account coding and inclusion of required supporting documentation
Maintain productive working relationships with all WUSA Societies and provide guidance on processes that impact fiscal management, financial compliance and stewardship of assets
Participate in and provide information for annual external audit, working directly with External Auditor as required
Serves as a primary point of contact regarding all Society financial matters and WUSA poli