HRIS Data Specialist

A career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

What it’s like to work here:

At Salt Lake County, our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work-life balance, and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work, and have fun. Salt Lake County is about connecting people and championing our community. Our community is more than a place; it's our heart and service that brings us together.

We encourage work-life balance:

Working for Salt Lake County is more than just a paycheck. A career with us includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days, and one personal day every year. Some positions have a hybrid work environment, giving you the flexibility to manage working from home and being in the office.

Additional Benefits Include:

• Retirement options for hybrid pension/401(k) or 401(k) only with 10% employee contribution
• Medical coverage, including a 100% County-paid premium option
• Dental and Vision coverage with coverage for adult designees
• Health Savings account with a County contribution of up to $1,200 per year, or a Flexible Spending Account
• 100% County-paid Long-Term Disability and employee-paid Short-Term Disability options
• Professional Development and professional membership fees paid
• Tuition Reimbursement
• Plus: Onsite medical clinic and gym; hospital insurance, auto insurance, and home insurance, and discounts at County facilities

Check out our benefits page for more information. 

JOB SUMMARY

Responsibilities include data entry, record validation, records and data storage, auditing, research, and leave calculation. Responsible for payroll coordination processes, including FMLA, for the division.

MINIMUM QUALIFICATIONS

Associate’s degree from an accredited college or university, plus two (2) years of experience in a field closely related to these duties; OR an equivalent combination of related education and experience.

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

ESSENTIAL FUNCTIONS

• Initiates and administers new hire processing County-wide, including the verification and completion of I-9 forms, employee personal data collection, County photo ID, verification of start dates, and data entry of all relevant onboarding and offboarding information.
• Administers the County-wide continuous RAP Back (Record of Arrest and Prosecution Back) program consistent with County policies and state law.
• Administers the federal E-Verify program by ensuring County compliance with the program, monitoring and tracking work authorization termination dates, and providing E-Verify program training to County staff, as needed.
• Verifies I-9 hire dates with employees’ actual start dates and makes date adjustments, as required.
• Audits County personnel files and I-9s to ensure accurate documentation and compliance with federal rules and regulations.
• Ensures proper storage, archiving, and retirement of County personnel files and I-9s in compliance with federal rules and regulations and County policies and retention schedules.
• Communicates employee leave and service date information with Utah Retirement Services (URS). Researches and calculates service dates based on County-only and outside service accruals, as needed.
• Provides training on records and data administration processes, as needed.
• Completes form and information requests from outside agencies (e.g., Department of Workforce Services, U.S. Social Security Administration, Office of Recovery Services, Utah Retirement Services, etc.).
• Conducts research and verifies information prior to completing forms and information requests.
• Coordinates payroll processes for the Human Resources Division, including FMLA processing.
• Creates workflow forms in HRIS and routes for approval within the Human Resources Division.
• Handles special HR projects as assigned, including monitoring time-limited and acting-in contracts county-wide, distributing all discount benefit cards, and tracking employee discipline, etc.
• Assists with new hire processing fairs, as needed.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA)

Knowledge of: 

• Multiple workflow processes
• HRIS systems
• GRAMA requirements
• Microsoft programs (e.g., Excel, Word, etc.)
• Human Resources policies and procedures
• Personnel recordkeeping best practices

Skills and Abilities to:

• Communicate effectively both verbally and in writing
• Establish and maintain working relationships with the general public and co-workers
• Organize workloads and prioritize tasks to adhere to deadlines
• Use logic and reasoning to identify alternative solutions
• Sustain strong attention to detail and accuracy
• Research files and documents
• Exercise discretion and confidentiality
• Adapt to a fast-paced and rapidly changing environment
• Maintain a professional demeanor during times of stress
• Work proficiently with HRIS software
• Maintain accurate records
• Effectively educate and train others as needed

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work duties are typically performed in a general office setting with daily employee and public interactions.