Department: Head Start/Early Head Start Status: Non-Exempt
Reports To: Head Start Director Schedule: Full-time
Position Statement:
This position is responsible for providing organizational and communication support to the Head Start/Early Head Start Program. Also, responsible for monitoring program data in Child Plus and Non-Federal Share/Match processes and documentation as well as help maintain program Record Keeping & Reporting. Must have good organizational skills, typing and computer experience, excellent telephone skills and expertise in working with people. An understanding of sound management principles and developmentally appropriate practices in child care operations is required.
Duties and Responsibilities:
- Responsible for establishing and maintaining communication between management and center staff
- Responsible for communicating with agency partners as it relates to establishing services, scheduling meetings, and securing venues
- Responsible for coordinating special projects or events
- Assist with development of training, workshop and conference materials
- Responsible for developing and coordinating professional development schedule
- Responsible for data entry and tracking annual professional development hours, for each employee, in Child Plus
- Responsible for proofing and disseminating monthly program updates and reports
- Provides technical assistance to center staff as it relates to recording and/or data entry of In-Kind hours/values
- Responsible for monitoring of non-federal share/match data and process for program
- Responsible for collecting and reviewing In-Kind data/documentation and retrieving reports in/from Child Plus to ensure In-Kind record keeping and reporting is accurate
- Responsible for submitting In-Kind documentation including reports to Finance Department
- Assist PFCE Coordinator with Policy Council functions by taking minutes, maintaining records and establishing communications with the members
- Responsible for distributing and tracking Head Start & Early Head Start technological equipment (laptops, projectors, etc.)