Fiscal & Business Analyst

This is a professional position providing financial analysis and projections, budget management, and fiscal resource management for multiple departments within the College of Behavioral and Community Sciences and will report into the Manager of Fiscal and Business Administration.

The primary purpose of this position is to analyze financial and accounting data to and keep management informed on the financial and budget status of the unit. This position monitors and analyzes budget and accounting data to ensure compliance with statutes, regulations, and accounting principles, and keeps management informed regarding the financial and budget status of their departments. 

This position specializes in financial reporting and analysis, fiscal resource management, and budget analysis. The Fiscal and Business Analyst provides financial information through budget projections and financial forecasting (e.g., expected cash flow, anticipated revenue or income) to help with financial planning, identifying trends in departmental spending, etc. 

This position will be responsible for development of financial reports, statements and spreadsheets for use by management in determining current and future financial position. This is administrative and analytical work which is directly related to the mission and fiscal well-being of the institution, requiring the application of discretion and judgment on matters of significance with respect to budget planning, allocation of fiscal resources, and financial reporting and control. 

The job is responsible for recommending, developing and/or implementing accounting and financial control policies at the department, division, or college level. This job also ensures that financial activities are in compliance with all applicable federal and state regulations  and USF policies and procedures. 

• Balances the budgets by performing a detailed review and analysis of the actual vs. budget for numerous accounts. Advises management of potential areas of over/under allocation, and when any budget transfers need to take place.

• Reconciles a variety of accounts such as E&G, USF Foundation, Research Foundation, Research Initiatives, Auxiliary, Carry-Forward, and Convenience funds and resolves any discrepancies. 

• Prepares and develops financial projections/forecasts, "what if" scenarios and works with management on financial planning and reporting at monthly, quarterly and yearly intervals.

• Gathers data and assists in the preparation of the yearly operating budget/plan to be submitted to the central Budget office and/or other administrative departments.

• Prepares annual budgets for assigned programs to submit to Financial Leadership

• Completes in-year forecasting and prepares historical trend analysis reports.

• Performs other program, auxiliary or department specific financial or budget related activities.

• Monitors payroll expenses and may advise on appropriate chartfields/accounts for salary expenditures. Assists in planning for future salary & rate budget allocations. Completes RSA checks each pay period to ensure correct use of funds. 

• Analysis to ensure that all activity is in compliance with departmental policy, USF policies/regulations and state/federal statutes.

• Serves as a liaison with other USF departments and/or external agencies by problem solving, resolving budget issues, and providing appropriate information for various financial and budget related inquiries.

• Performs other duties as assigned.

Minimum Qualifications: 

• This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience, or a Bachelor's degree in no specific required field and two years of fiscal related work experience. 

• Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

  • (a) Two years of direct experience for an associate degree;

  • (b) Four years of direct experience for a bachelor’s degree;

  • (c) Six years of direct experience for a master’s degree;

  • (d) Seven years of direct experience for a professional degree; or

  • (e) Nine years of direct experience for a doctoral degree

• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications: 

• Familiarity with USF internal systems such as Oracle, FAST and Finance Mart. 

• Previous experience working in a higher education setting. 

Knowledge, Skills & Abilities

• Analytical thinking skills. Problem solving. Ability to work within a team. Effective communication skills. Excellent customer service skills. Knowledge of accounting, financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries.

Working Conditions

• Typical indoor environment/office setting.

• Working Conditions/Physical Requirements: typing.

Acknowledgement

While the primary job duties and responsibilities have been included, this job description is not designed nor meant to cover or contain a comprehensive listing of activities or responsibilities. This does not preclude the assignment of additional or developmental duties, special projects, or the scope of the position. Duties, responsibilities, and activities may temporarily or permanently change at any time with or without notice.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract