Human Resources Data Specialist

The Department of Human Resources at Jackson State University is accepting applications for its Human Resources Data Specialist position. The Human Resources Data Specialist will focus on maintaining accurate employee records, processing electronic personnel actions (EPAFs), and assisting with payroll inquiries. The Human Resources Data Specialist should have the ability to efficiently navigate complex systems, attention to detail, excellent communication skills, and ensure support for both employees and internal team members.

• Ensure timely and accurate updates to employee records after orientation and throughout employment.
• Screen all electronic personnel action forms (EPAFs) for correctness, avoid duplicate transactions, and approve for processing.
• Process employee requests for changes to name, address, and tax information in the system (Banner).
• Submit and file direct deposit forms, assist employees with payroll-related questions, and ensure timely resolution of issues.
• Generate and send referral forms to the Office of Payroll to ensure that employees receive proper compensation.
• Send reminders to departments for timely action regarding reappointments, terminations, and other personnel changes.
• Double-check employee data input to ensure accurate and timely payroll processing.
• Support internal audits by providing necessary data and ensuring legal and regulatory compliance.
• Analyze and correct internal and external payroll or data errors as reported.
• Handle leave transfer processing for employees transitioning to or from state agencies.
• Help maintain supplemental payroll information in the designated shared drive folder.
• Prepare, send, and file official communication such as suspension letters, job transfer notices, and other HR-related correspondence.
• Provide guidance and training to new team members on HR systems, processes, and best practices.
• Collaborates with the HRIS Analyst on various HR projects and initiatives as required.

• Must have a Bachelor's Degree.
• Experience in HR data management, payroll processing, or a similar administrative role.
• Strong knowledge of HR systems (e.g., Banner or similar HRIS systems).
• Exceptional attention to detail and accuracy when managing employee records and payroll data.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Familiarity with HR compliance and audit procedures.
• Strong problem-solving skills with a methodical and organized approach to tasks.
• Ability to maintain confidentiality and work with sensitive data.
• Team player with the ability to collaborate across departments.
• Adaptability in a fast-paced environment, with the ability to handle multiple deadlines.
• Strong initiative and self-motivation to meet goals and improve processes.