Lease Abstraction & Data Specialist

Location:

At Shoppers Drug Mart, we’re innovating health and wellness in Canada. From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every day.
With more than 1,300 locally owned and operated stores from coast to coast, the Shoppers Drug Mart network is more than a great place to shop, it’s a great place to work.  We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career and for all Canadians.

Why this role is important?

About the Role

We are seeking a detail-oriented Lease Abstraction & Data Specialist to join our Lease Administration team. This role is responsible for reviewing commercial retail lease agreements and related documents, abstracting key financial and legal terms, and ensuring accurate data entry into our lease administration system (Tango). The ideal candidate has strong lease knowledge, exceptional attention to detail, and the ability to support cross-functional teams by maintaining a reliable source of truth for our 3,000+ property portfolio.  This position will report to the Director of the Lease Administration team.

Key Responsibilities

• Review and abstract critical lease data (rent, CAM/operating expenses, options, expiries, insurance, termination, co-tenancy, repair/maintenance obligations, etc.).
• Enter and validate data within Tango (and integrated systems such as SAP).
• Ensure accuracy, completeness, and consistency of all lease records.
• Maintain an audit trail and support compliance requirements.
• Coordinate with Lease Administration, Finance, Legal, and Real Estate teams to resolve ambiguities or missing information.
• Develop and maintain abstraction templates, checklists, and quality controls.
• Support reporting and portfolio analytics by ensuring high-quality data integrity.
• Assist in special projects such as portfolio audits, process improvements, and system upgrades.

Qualifications

• 3+ years of experience in lease administration, abstraction, or commercial real estate (tenant or landlord side).
• Strong knowledge of commercial lease structures (retail, office,industrial).
• High attention to detail and proven accuracy in data review/entry.
• Proficiency with lease administration software (Tango preferred; MRI, Yardi, CoStar, Lucernex, or similar an asset).
• Solid Excel skills (pivot tables, lookups for validation and analysis).
• Strong organizational and process management abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple deadlines.

Preferred

• Experience with portfolio sizes of 500+ leases.
• Familiarity with CAM reconciliations and lease audits.
• Bilingual (English/French) is an asset.
• Exposure to automation/AI-based abstraction tools is an asset.

What We Offer

• Opportunity to shape the foundation of a Lease Administration team within a growing business.
• Exposure to a national real estate portfolio.
• Career growth potential in lease administration, finance, or real estate operations.

Why work at Shoppers Drug Mart?

Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand.   Benefit from a purchase discount program, competitive pay and online learning through Academy.

Take ownership of your work and find more ways to care about your work, co-workers, customers and community.

How You’ll Succeed:

At Shoppers Drug Mart Inc., we seek great people to continually strengthen our culture.  We believe great people model our values, are authentic, build trust and make connections. 

If that sounds like you, and you are open-minded, responsive to change and up to the challenges provided in a fast-paced retail environment, apply today. 

Employment Type:

Type of Role:

Shoppers Drug Mart Inc. recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.

In addition, we believe that compliance with laws is about doing the right thing.  Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.

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