Program Financial Analyst

About IISD

The International Institute for Sustainable Development (IISD) is a globally recognized think tank with 3 decades of experience working to solve the world’s most pressing sustainable development challenges. We combine deep expertise in a wide range of issues with a collaborative approach to research, policy advice, and hands-on support to ensure these solutions are brought to life. Headquartered in Winnipeg, Manitoba, we are a diverse team of over 300 professionals working from offices in Canada, Switzerland, and other locations around the world.

Reporting to IISD’s Senior Controller or their designate, this service-focused position will act as a financial resource for IISD’s programs and will be the interface between IISD’s budgeting process, general ledger system, external funders, and internal program staff.

Responsibilities:

• Proposal Phase
• • Assist with providing institutional information and complete vendor questionnaires or institutional due diligence requests for the funder.
  • Assist with proposal budgets as needed (review for consistency, check formulas, etc.).

• Project Start
• • Review the contract agreement and populate the contract review checklist; flag any potential issues or important matters to monitor; submit the contract review checklist to the project manager for review; save documentation in the directory.
  • Review the project cost template; ensure coherence with the contract agreement; upload to the dashboard.
  • Gather IISD signatures for the agreement; assist with shipping original copies if required by the funder.
  • Ensure all project documentation (including final project proposal) is stored in the project support office and the dashboard is updated.
  • Create a schedule of project financial reporting and send calendar invitations 3 weeks before each report.

• Project Duration
• • Prepare disbursement requests and invoices for projects and for cost recovery.
  • Follow up on outstanding disbursement requests/invoice payments monthly. 
  • Follow-up on relevant accounting issues such as, but not limited to, unknown deposits, returned payments, cash advance reconciliation, and others.
  • Monitor the financial reporting schedule; 3 weeks prior to the report due date, send an email to the project manager with report details, including the due date, reporting date, and any special conditions.
  • Produce a draft financial report 2 weeks prior to the deadline and gather backups from account payables.
  • Update the project cost template in the dashboard periodically.
  • Perform monthly recognition of revenue and financial reporting for the program.
  • Monitor and update any relevant updates in the project such as amendments, change in PCT, collections of receivables and any other significant changes relevant to the project.
  • Prepare for financial audits and provide support throughout the life of the project on funder approvals, procurement processes, needed back-ups, etc.

• Project Closure
• • Liaise with the project manager on project closure.
  • Close time-tracker.
  • Prepare financial reporting.

• Program-level work
• • Monthly revenue recognition.
  • Prepare annual budget and forecast.
  • Liaise with the Senior Controller and Accounts Payable on incorrect entries in the billing value report.
  • Attend monthly reviews with the project managers per workstream.
  • Assist in the preparation of and support the institutional audit.
  • Other duties as assigned. 

Qualifications:

• • Five years of work experience, including the creation of financial reports for third-party review.
  • University degree in business administration/commerce with a major in accounting.

Knowledge, Skills and Abilities 

• • Experience being a member of an audit team or having work reviewed by an external audit team.
  • Progress toward an accounting designation would be considered an asset.
  • Strong English communication skills (written and verbal).
  • Demonstrated initiative or willingness to understand project-based financial activities in order to assist project staff in managing project budgets.
  • Demonstrated ability to improve processes.
  • Demonstrated ability to work remotely, independently, and as a member of a team.
  • Proficiency with accounting systems, Microsoft Excel, Word, and Outlook.

Position Details

Location:  Winnipeg, Hybrid (with minimum 1-2 days/week in office)

Candidates must hold an appropriate work authorization for locations where they expect to be based, without any sponsorship from IISD.

Salary:  The target hiring range for this position is $52,075 CAD- $65,093 CAD annually, with the ability to progress to a maximum of $78,112 CAD annually. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

Type of Employment: Full time

Job Type: Replacement

Application deadline: The candidates will be reviewed on a rolling basis, and the position will be closed once filled.

Start Date: ASAP

Application Procedure:

Applications will only be accepted through Bamboo HR. Please include the following:

• A CV (no longer than two pages)
• A letter of motivation (one page)
• All submissions must be in English.
• IISD Voluntary Self-Identification Questionnaire (optional)

Candidates must hold appropriate work authorization for their location.

Only those candidates we wish to interview will be contacted. Resumes will be kept on file for one year.

IISD does not discriminate on the basis of age, gender, caste, ethnicity, religion, colour, disability, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.

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