Data Specialist

MISSION STATEMENT:

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW:

We are seeking a detail-oriented and efficient Data Clerk to join our team. The Data Clerk will be responsible for accurately entering, managing, and maintaining data to support our administrative and operational functions. This role requires a high level of attention to detail, strong organizational skills, and the ability to work independently. The staff is responsible for regularly reviewing BAHN regulatory compliance items, screening for identified quality related issues, and completing data related tasks within various EHR portals. 

Under supervision of the program director, the requirements listed below represent the knowledge, skill, and/or ability required. The provider ensures strengths based; person centered quality of care provided in a meaningful therapeutic environment. Reasonable accommodations may be made to enable individuals with disabilities as defined by the Americans Disability Act to perform the essential functions of the job. The functions below outline the general responsibilities associated with this position. Each of these functions is considered critical to effectiveness of the health home department operations and the agency mission. It is expected that all staff in this position will have satisfactory attendance and will perform these functions as assigned in a competent, cooperative, and timely manner. The job description will be reviewed periodically for accuracy and/or adjusted according to business necessity.

KEY ESSENTIAL FUNCTIONS:

• Data Entry: Accurately enter data into databases, spreadsheets, and other software systems.
• Data Maintenance: Regularly update and manage data to ensure accuracy and completeness.
• Record Keeping: Organize and maintain files, both electronic and physical, ensuring data security and confidentiality.
• Quality Assurance: Review and verify data for errors, inconsistencies, or missing information.
• Reporting: Generate and distribute reports as needed for management and other departments.
• Administrative Support: Assist with general administrative tasks, including document preparation, filing, and responding to data-related inquiries.
• Compliance: Ensure that data handling and storage comply with organizational policies and relevant regulations.
• Collaboration: Work closely with other team members and departments to facilitate data-related tasks and projects. Responsible for all member related documentation in the assigned portals and compliance in accordance with the Health Home program regulations.
• Assist in tracking members billing status to monitor outreach, enrollment, diligent search, continued search, and excluded setting data.
• Assist in sorting case assignments identified by program director.
• Manage developed program tracking tools in Excel on a daily basis.
• Create formulas and/or methods to facilitate consistently improving avenues of tracking data.
• Perform other appropriate duties as requested by administrator, program director, and quality team.
• Participate in staff and organizational meetings as required.
• Participate in all program related auditing.
• Work closely with program director on special projects, quality assessments, and organization of staff related training need etc.
• Participate and perform in quality assurance/quality improvement processes.
• Attend internal and external trainings for personal and professional development.

REQUIREMENTS:

• Education: High school diploma or equivalent required; Associate’s degree in a related field preferred.
  1. Data Analytics, Statistics, Information Systems, Computer Science, Math, Economics Data Science, Business Analytics, etc.
• Experience: Proven experience as a Data Clerk, Data Entry Operator, or similar role setting. 
• Proficiency in Microsoft Excel
• Ability to use business acumen to exercise good judgment and decision-making.
• Ability to deal with sensitive issues with diplomacy and discretion.
• Must be able to multitask with strong organizational skills.
• Excellent interpersonal skills and able to communicate both verbally and in written form.
• Commitment to cultural diversity and sensitivity.
• Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

WHY JOIN US?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

 As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.