Development Gift & Data Specialist

POSITION SUMMARY 

We are seeking a detail-oriented Gift and Data Specialist to lead gift processing and limited database management, ensuring accurate and efficient gift entry and acknowledgment. Salesforce experience required. The workflow will average 8-12 hours per week. This role reports to the Director of Development. 

This is an ideal role for someone who values accuracy, confidentiality, project management, process management, and mission-driven work. If you are passionate about supporting charitable giving and have a keen eye for detail, we encourage you to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Gift Entry & Acknowledgment (95%)

• Maintain the confidentiality and accuracy of donor information in the CRM.
• Manage updating, adding and maintaining development records in the database for prospective, current, and past donors and alumni, including family and institutional giving organizations.
• Enter all gift data, grant awards, tributes and in-kind gifts.
• Managing the systems to support processing all donations that results in accurate financial and development reporting – including coding all development-related transactions.
• Collaborate with team members to ensure smooth operations.
• Manage, produce, and distribute acknowledgment and receipt processes.
• Supports all functions of development from cultivation, events, campaigns, and acknowledgment through strong data integrity practices.
• Assist in generating reports related to gift entry and donor activity.   

Safety (less than 5%) 

• Ensures adherence to OBUSA & VOBS policies and procedures as they relate to workplace safety.

General Workplace Responsibilities (less than 5%)

• Attend and participate in VOBS activities/events as needed.  
• Other duties as assigned. 

KNOWLEDGE & ABILITIES

• Proactivity—identify and elevate opportunities to solve problems and achieve goals.
• Entrepreneurial Spirit—tolerate ambiguity, seek opportunities, and learn by doing.
• Administrative – familiarity with computer-based systems like Microsoft Outlook, Word, Word, Excel, and Google Drive. Experience with Customer Relations Management databases (i.e. Salesforce) a plus. 
• Clerical - Strong understanding of office systems, filing, and documentation practices.
• Customer & Personal Service – Maintains excellent donor stewardship and service orientation.

SKILLS

• Time Management — Effectively prioritizes tasks to meet giving cycle deadlines.
• Coordination & Collaboration—work with key stakeholders to share or provide information 
• Writing and Editing - Produces polished donor correspondence and internal documentation.
• Active Listening - Responds thoughtfully to staff and donor input.
• Operations Analysis - Helps refine data management processes for development success.
• Monitoring - Strong attention to detail. Ensures donation entry accuracy and identifies discrepancies.

WORK CONDITIONS / LOCATION 

• In person role; Our office is located in St. Paul, MN
• Indoor office environment with moderate noise.
• Noise level in the work environment is usually moderate. 

PHYSICAL REQUIREMENTS 

• Prolonged periods of sitting and computer use.
• Occasionally required to lift up to 15 lbs.
• Communicate information and ideas so others can understand
• Understand the speech of another person
• Ability to see and interpret data on screens and forms.
• Reasonable accommodation(s) may be made to enable people with disabilities to perform the essential functions. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

COMPENSATION AND BENEFITS

• This is a part- time, non- exempt position. Pay rate $19-$25 per hour, depending on experience. 
• VOBS offers the following benefits: 403(b) retirement plan with 2% match. Accrual of sick time. Access to our employee assistance program (EAP).