Primarily responsible for the general organization, administration, and data management of the Head Start Sites in Orleans and Genesee Counties in accordance with established program policies and guidelines. Works closely with the Director and Leadership Team to facilitate the implementation of Head Start Federal Performance Standards within the Head Start program in Orleans and Genesee Counties.
Data Management and Coordination:
- Perform general data entry to ensure accurate and up-to-date records.
- Serve as Certification Coordinator after onboarding, managing certification records and ensuring compliance.
- Maintain Child Plus, FAMS, and Teaching Strategies databases, ensuring data accuracy and timely updates.
- Monitor and maintain performance standards, ensuring compliance with Head Start Federal Performance Standards. Includes annual Community Assessment updates, Self-Assessments, Customer Satisfaction Survey data, etc.
- Track and analyze all program data, identifying trends and providing reports to the Leadership Team.
- Collaborate with other departments as necessary to support data needs and program integration.
- Generate, schedule, and distribute reports as requested by Leadership Team members.
- Provide backup support from a Leadership perspective, assisting with administrative and supervisory tasks as needed.
Administration and Supervision
- Conducts or oversees inspections at Head Start Sites and maintains inspection related documentation for all sites
- Collects and tracks concerns and physical plant issues that arise through Leadership Team; submits reports to Director.
- Provides monthly report to Director on condition of facilities, projections for repair and compliance issues. Projects work and projects needed in the future.
- Maintains administrative documentation, program forms, and reports as required
- Tracks and monitors In-kind documentation for the entire program.
- Assists in coordinating and tracking inventory for the program
- Prepares forms for outside agencies as needed
- Consolidates monthly calendar for all Head Start locations, incorporating all content area activities
- Takes active part in Annual Self-Assessment and resulting program planning.
- Works closely with the Director, Managers and entire Leadership Team to develop strategies for effective integration of service delivery for children birth to 5.
- Meets at least monthly with Director to present information, review status of projects and discuss concerns and direction. Attends Leadership Meetings.
- Assists Director and Leadership Team in assuring the program fulfills the Head Start mission, is in full compliance and of high quality through team work and constructive problem resolution with resources available.
- Provides support to all areas of program as an integral member of the Leadership Team.
- Maintains strict confidentiality regarding agency, customer and business information.
Direct Service
- Provides primary coverage for Batavia site leader as necessary (Lunch, Break, Time-off, etc.)
- Provides coverage for other site leaders as required.
- Monitors, assists with and reports on facilities, child activities, classroom functioning, parent interactions, meal service, staff training, etc.
- Communicates with appropriate Leadership Team member(s) regarding programmatic concerns and carries out plans as needed.
- Coordinates with local school districts, agencies and / or outside service providers to exchange information regarding students with disabilities and those transitioning to kindergarten.
- As an integral part of the Head Start Leadership Team, provides information, data and projections at meetings. Works cooperatively with team to assure a totally integrated program of quality services, in keeping with regulations, program plans, Community Assessment and agency strategic plan.
Professional Development
- Attends all full staff, site, Leadership Team, and other staff meetings as mandated.
- Assures representation of program accomplishments, achievements, and concerns at all program, agency and other meetings either directly or through Director.
- Attends all mandatory and appropriate local, state or federal meetings and trainings.
- Participates on relevant boards or advisory committees in the community related to content area and agency ad hoc committees (ex. Safety Committee) as requested and approved by Director.
- Attends outside trainings as opportunities exist and resources allow (ex. Federal, or regional trainings).
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